Small Business Cloud Accounting Software 

cloud accounting software for small and middle-sized businesses

If you want your business to grow, you need to use time-saving tools for measuring, processing, and communicating your business financial information because up-to-date financial information enables your cash flow control and allows making better business decisions. Cloud accounting software developers offer various features provided by their software solutions. You should know which ones are necessary for your business and which ones you would like to use to see the full pictures of your cash flow and the financial situation of your company.

Most cloud accounting software system provides:

  • Running an efficient business on the go. 
  • Access to real-time information anytime from anywhere. 
  • Getting paid faster with online invoicing. 
  • Reconciling the bank transactions. 
  • Tracking expenses and income. 
  • Getting ready for taxes.

Most popular features of cloud accounting software:


  • Invoicing and quotes. Sending online invoices improves cash flow and enables getting paid easily and more quickly. Moreover, a good connection with your clients allows you to know when they have viewed your invoice.
  • Tracking income and expenses. Getting a clear and up-to-date view of expenses and profit makes monitoring day-to-day business activity easier.
  • Payroll. Simplifies the payroll process and helps to manage federal and state payroll taxes.
  • Tax payments. Tax payments and forms allow companies to be ready for taxes.
  • Purchase orders. Creating and sending detailed purchase orders for products and services you make for your business. Converting multiple purchase orders sent to your vendor into a single bill and tracking open purchase orders (delivery and payments).
  • Bank reconciliation. Connecting to bank accounts enables automatically getting bank statements as well as the latest credit and debit cards, PayPal, and banking transactions imported and categorized. 
  • Access from phone and tablet. Mobile applications for iPad, iPhone, and Android smartphones and tablets enable sending invoices, estimates, and sales receipts, receiving payments, running payroll, reconciling accounts, and more.
cloud accounting software helps businesses to grow

Benefits small business companies can have through using cloud accounting software:


  • Easy to use.

The cloud accounting system is easy to learn and doesn’t require in-depth accounting knowledge or specific software skills. It is user-friendly and can control and report day-to-day small business operations. Once a program is set up, keeping business accounts up to date can be provided with only a few regular data entries by a company’s accountant/bookkeeper or a business owner. Information from invoices and bank statements can be automatically uploaded and processed into the corresponding categories. Thus, the business owners and their employees don’t have to worry about advanced accounting details. Moreover, some cloud accounting software providers offer real-time support that gives users of their online programs the ability to talk with the live person from the support team.

Benefits provided by online accounting software

  • Security.

Safety is a top priority for companies providing online business software. Therefore, access to the account is only possible with the correct security code.

  • Accuracy.

Accounting is an accurate system that allows organizations to produce precise financial reports. Therefore, accuracy in accounting calculations is essential. The cloud accounting system keeps businesses from making mistakes resulting in significant losses or undesirable effects.

  • Organizing.

Cloud accounting software is built for small businesses to organize their financial processes and cash flow. Tracking cash flow, business expenses, and revenue allows owners to control the financial condition and performance of the company.

  • Productivity.

Paperwork is tiring and annoying; in addition, manual calculating could give errors in the documents, so you and your employees need to repeat calculations multiple times. Furthermore, search a mistake can require a lot of time because it’s hard to find an error in a significant amount of papers. Cloud accounting software provides automatic calculation and helps your bookkeeper/ accountant be much more efficient.

Disadvantages of small business cloud accounting software:

  • Sharing business data with a third party. 
  • No control over where in the world the company’s financial information is (it could be on a server anywhere in the world). 
  • No access to the data without an Internet connection. 
  • Depending on the juridical rules of the country where the data is located governments may review and audit your businesses’ data. 
  • Restrictions in operating systems, applications, and infrastructure options that are open to users. 
  • Cannot be configured, changed, and customized as easily as the desktop accounting software. 
  • Many cloud accounting software systems do not provide data backup on the user’s computer.

It is much easier, faster, and cheaper to sign up for cloud accounting software than to buy needed hardware and desktop accounting software system, install and get it up and running. The cloud-based accounting system lets starting and grows small business quickly.



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